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Declaration on information obligation

Data protection


I) Scope

This privacy policy is intended for the customers of ARTIMED® Medical Consulting GmbH and users of our website according to the Federal Data Protection Act (BDSG), General Data Protection Regulation (GDPR) and Telemedia Act (TMG) on the type, scope and purpose of the collection and use of personal data by ARTIMED® Medical Consulting GmbH.
ARTIMED® Medical Consulting GmbH takes the protection of your data very seriously and treats your personal data confidentially and in accordance with legal regulations. Personal information is all information that is used to identify your person, and which can be traced back to you - such as your name, email address, phone number and the IP address of your computer.


II) Name and address of the person responsible

The person responsible for the purposes of the General Data Protection Regulation, the Federal Data Protection Act and other data protection provisions is:

ARTIMED® Medical Consulting GmbH
Friedrich-Ebert-Str. 25
34117 Kassel
Germany / Germany

Telephone: +49 561 7050815-0                                                        E-Mail: This email address is being protected from spambots. You need JavaScript enabled to view it.


III) Name and address of our contact person in matters of data protection:

Markus Hahn (Managing Director)

ARTIMED® Medical Consulting GmbH
Friedrich-Ebert-Str. 25
34117 Kassel
Germany / Germany

Telephone: +49 561 7050815-0                                                       E-Mail: This email address is being protected from spambots. You need JavaScript enabled to view it.


IV) General data processing

1. Scope of processing of personal data

In principle, we process personal data of our users only insofar as this is necessary to provide a functioning website and our content and services. The processing of personal data of our users takes place regularly only with the consent of the user. An exception applies to cases in which prior consent cannot be obtained for reasons of fact and the processing of the data is permitted by law. 

2. Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for processing of personal data, Art. 6 para. 1 lit. a EU General Data Protection Regulation (GDPR) as legal basis.
In the processing of personal data necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR as legal basis. This also applies to processing operations required to carry out pre-contractual actions.
Insofar as processing of personal data is required to fulfill a legal obligation that is subject to our company, Art. 6 para. 1 lit. c GDPR as legal basis.
In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d GDPR as legal basis.
If processing is necessary to safeguard the legitimate interests of our company or a third party, and if the interests, fundamental rights and freedoms of the data subject do not prevail over the first interest, Art. 6 para. 1 lit. f GDPR as legal basis for processing.

3. Data deletion and storage duration

The personal data of the data subject will be deleted or blocked as soon as the purpose of the storage is deleted. It may also be stored if provided for by the European or national legislature in regulations, laws or other regulations to which the controller is subject. Blocking or deletion of the data also takes place when a storage period prescribed by the standards mentioned expires, unless there is a need for further storage of the data for conclusion of a contract or fulfillment of the contract.

To our website

In the following sections V and VI, the user of our website www.artimed.de shall be informed about the nature, scope and purpose of the collection and use of personal data in the context of the use of our website.
ARTIMED® Medical Consulting GmbH and our website provider STRATO AG (Pascalstraße 10, 10587 Berlin) treat your personal data confidentially and in accordance with legal regulations. A corresponding order processing contract was concluded with STRATO AG.


V) Provision of the website and creation of log files (access data)

The site provider collects data about accesses to the site and saves them as "server logfiles". The following data can be logged, for example:

  • Visited website
  • Time at the time of access
  • Amount of data sent in bytes
  • Source / reference from which you came to the page
  • Used browser
  • Operating system used
  • Used IP address


A storage of this data with the side provider together with other personal data of the user does not take place.
The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR.
The temporary storage of the IP address by the system is necessary to allow delivery of the website to the computer of the user. To do this, the user's IP address must be kept for the duration of the session.
Storage in log files is done to ensure the functionality of the website. In addition, the data is used to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context. For these purposes, our legitimate interest in the processing of data according to Art. 6 para. 1 lit. f GDPR.
ARTIMED® Medical Consulting GmbH only receives completely anonymized data (e.g. no IP addresses) from the page provider.
The data will be deleted as soon as it is no longer necessary for the purpose of its collection. In the case of collecting the data for providing the website, this is the case when the respective session is completed. In the case of storing the data in log files, this is the case after no more than seven days. Any further storage is only possible if the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.
The collection of data for the provision of the website and the storage of the data in log files is essential for the operation of the website. There is consequently no contradiction on the part of the user.



VI) Use of cookies and the like

Our website uses so-called cookies. These are small text files that are stored on your device using the browser. They do no harm. We use cookies to make our offer user-friendly (for example for language selection). Since we exclusively use so-called session cookies, they are automatically deleted by the browser. By changing the settings in your Internet browser, you can deactivate or restrict the transmission of cookies and cookies already stored can be deleted at any time.
You are asked to consent to the use of cookies when you visit our website and you can refuse consent by selecting the appropriate answer option. In this case, the functionality of our website may be limited.
The legal basis for the processing of personal data using cookies is Article 6 (1) lit. f GDPR or, with the consent of the user, Art. 6 para. 1 lit. a GDPR. The user data collected by cookies will not be used to create user profiles.
Our website does not use functions of a web analytics service or social media plugins. If you navigate to the corresponding websites via the contact fields Xing and linkedin, please note their privacy policy.


Google Maps
This site uses the mapping service Google Maps via an API. Provider is Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA. To use the features of Google Maps, it is necessary to save your IP address. This information is usually transmitted to and stored on a Google server in the United States. The provider of this site has no influence on this data transfer.
The use of Google Maps is in the interest of an attractive presentation of our online offers and an easy findability of the places we have indicated on the website. This constitutes a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR. More information on how to deal with user data can be found in the Google Privacy Policy:
https://www.google.de/intl/de/policies/privacy/

gstatics
To optically improve the display of information on this site, Google Webfonts (http://www.google.com/webfonts/) are used. The webfonts are transferred when the page is called up into the cache of the browser in order to be able to use it for the presentation. If the browser does not support Google Web fonts or prohibits access, the text will be displayed in a standard font.
When the page is accessed, no cookies are stored at the website visitor.
Data submitted in connection with the pageview is sent to resource-specific domains such as fonts.googleapis.com or fonts.gstatic.com. You will not be associated with any information collected or used in connection with the parallel use of authenticated Google services, such as Gmail.
You can set your browser so that the fonts are not downloaded from the Google servers (for example, by installing add-ons such as NoScript or Ghostery for Firefox.) If your browser does not support Google Fonts or you have access to the Stop Google servers, the text will be displayed in the default font of the system.
For information about Google Webfont's privacy policy, please visit:
https://developers.google.com/fonts/faq#Privacy
For general privacy information, please visit the Google Privacy Center at:
http://www.google.com/intl/de-DE/privacy/



VII) E-mail and postal contact

You have the possibility of contacting us via our provided e-mail address. In this case, the user's personal data transmitted by e-mail will be stored.
In this context, there is no disclosure of the data to third parties. The data is used exclusively for processing the conversation.
Legal basis for the processing of the data is in the presence of the consent of the user Art. 6 para. 1 lit. a GDPR. The legal basis for the processing of the data transmitted in the course of sending an e-mail is Article 6 (1) lit. f GDPR. If the e-mail contact aims to conclude a contract, then additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.
The processing of the personal data from the e-mail serves us to process the contact, which is also the necessary legitimate interest in the processing of the data.
The data will be deleted as soon as it is no longer necessary for the purpose of its collection. For the personal data from the E-Mai, this is the case when the respective conversation with the user is finished. The conversation is ended when it can be inferred from the circumstances that the relevant facts have been finally clarified.
The same applies to contact via letter and other postal contact options.
The user has the possibility at any time to revoke his consent to the processing of the personal data. If the user contacts us by e-mail or by post, he may object to the storage of his personal data at any time. In such a case, the conversation cannot continue.
The revocation of the consent or the objection of the storage can be sent by e-mail or by post to our above company address.
All personal data stored in the course of contacting will be deleted in this case.



VIII) Data processing for the purpose of contract execution

If you have your e-mail, letter or similar. If you intend to conclude a contract with ARTIMED® Medical Consulting GmbH (for example, attend a training course), your name, address and e-mail address will be required and saved for subsequent contract processing.
In addition, the following data is also stored with us for the purpose of contract execution:
Bank details, job title, company affiliation, company address.
The data provided by you are required to fulfill the contract or to carry out pre-contractual measures. Without this data we cannot conclude the contract with you. A transfer of data to third parties does not take place, with the exception of the transmission of the bank details to the processing bank / payment service providers for the purpose of debiting the price as well as to our tax advisor to fulfill our tax obligations.
You will receive an automatic response after contacting us by e-mail. In this, with reference to this privacy statement, you are asked for your consent to the storage and processing of your personal data. Please return this automatic response with the appropriate answers, stating your name, date and version of the privacy policy.
If you have contacted us by post and have not provided us with an e-mail address, we will ask you to send us your e-mail address by post or telephone. The further procedure is then as just described.
The data processing then takes place on the basis of the statutory provisions of Art 6 para 1 lit a (consent) and / or lit b (necessary for fulfillment of the contract) of the GDPR.
After termination of the contract, the data stored with us will be deleted. In the case of a contract, all data from the contractual relationship are stored until the expiry of the tax retention period (7 years).
The user has the possibility at any time to revoke his consent to the processing of the personal data. The revocation of consent or storage can be sent by e-mail or by post to our company address above.
All personal data stored in the course of the contract or the contractual relationship will be deleted in this case after expiry of the statutory retention periods.



IX) Your Rights

If your personal data are processed, you are a concerned within the meaning of the GDPR and you have the right to information, correction, deletion, restriction, data portability, revocation and opposition.
If you believe that the processing of your data violates data protection law or if your data protection claims have otherwise been violated in a way, you can complain to the supervisory authority. In Germany or Hesse, this is the Federal Commissioner for Data Protection and Freedom of Information (https://www.bfdi.bund.de, Tel. 0228-997799-0) or the Hessian Data Protection Commissioner (www.datenschutz.hessen.de).

Your rights in detail

1. Right to information

You may ask the person in charge to confirm if personal data concerning you is processed by us.
If such processing is available, you can request information from the person responsible about the following information:
(1) the purposes for which the personal data are processed;
(2) the categories of personal data being processed;
(3) the recipients or categories of recipients to whom the personal data relating to you have been disclosed or are still being disclosed;
(4) the planned duration of the storage of your personal data or, if specific information is not available, criteria for determining the duration of storage;
(5) the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
(6) the existence of a right of appeal to a supervisory authority;
(7) all available information on the source of the data if the personal data is not collected from the data subject;
(8) the existence of automated decision-making including profiling under Article 22 (1) and (4) GDPR and, at least in these cases, meaningful information about the logic involved, and the scope and intended impact of such processing on the data subject.

You have the right to request information about whether your personal information relates to a third country or an international organization. In this connection, you can request the appropriate guarantees in accordance with. Art. 46 GDPR in connection with the transfer.
For data processing for scientific, historical or statistical research purposes:
This right of access may be limited to the extent that it is likely to render impossible or seriously affect the realization of the research or statistical purposes and the restriction is necessary for the performance of the research or statistical purposes.

2. Right to rectification

You have a right to rectification and / or completion to the controller, if the personal data you process is incorrect or incomplete. The responsible person must make the correction without delay.
For data processing for scientific, historical or statistical research purposes:
Its right of rectification may be limited to the extent that it is likely to render impossible or seriously affect the realization of research or statistical purposes and the restriction is necessary for the performance of research or statistical purposes.

3. Right to restriction of processing

You may request the restriction of the processing of your personal data under the following conditions:
(1) if you contest the accuracy of your personal information for a period of time that enables the controller to verify the accuracy of your personal information;
(2) the processing is unlawful and you refuse the deletion of the personal data and instead demand the restriction of the use of the personal data;
(3) the controller no longer needs the personal data for the purposes of processing, but you need it to assert, exercise or defend legal claims; or
(4) if you have objected to the processing pursuant to Art. 21 (1) GDPR and it is not yet certain whether the legitimate reasons of the person responsible outweigh your reasons.
If the processing of personal data concerning you has been restricted, this data may only be used with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or for reasons of important public interest Union or a Member State.
If the restriction on processing has been restricted according to the above prerequisites, you will be informed by the person responsible before the restriction is lifted.
For data processing for scientific, historical or statistical research purposes:
Its right to restriction of processing may be restricted to the extent that it is likely to render impossible or seriously affect the realization of the research or statistical purposes and the restriction is necessary for the performance of the research or statistical purposes.

4. Right to cancellation

a) Obligation to delete

You may require the controller to delete your personal information without delay, and the controller is required to delete that information immediately if one of the following is true:
(1) Personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
(2) You revoke your consent, to which the processing acc. Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. GDPR and there is no other legal basis for processing.
(3) According to. Art. 21 para. 1 GDPR objection to the processing and there are no prior justifiable reasons for the processing, or you lay gem. Art. 21 para. 2 GDPR Opposition to processing.
(4) Your personal data have been processed unlawfully.
(5) The deletion of personal data concerning you shall be required to fulfill a legal obligation under Union law or the law of the Member States to which the controller is subject.
(6) The personal data concerning you were collected in relation to information society services offered pursuant to Art. 8 (1) GDPR.

b) Information to third parties

If the person in charge has made the personal data concerning you public and is acc. Article 17 (1) of the GDPR, it shall take appropriate measures, including technical means, to inform data controllers who process the personal data that you have been identified as being affected, taking into account available technology and implementation costs Persons requesting deletion of all links to such personal data or of copies or replications of such personal data.

c) Exception

The right to erasure does not exist if the processing is necessary
(1) to exercise the right to freedom of expression and information;
(2) to fulfill a legal obligation required by the law of the Union or of the Member States to which the controller is subject, or to carry out a task which is in the public interest or in the exercise of official authority conferring on the controller has been;
(3) for reasons of public interest in the field of public health pursuant to Art. 9 (2) lit. h and i and Art. 9 (3) GDPR;
(4) for archival purposes of public interest, scientific or historical research purposes or for statistical purposes acc. Article 89 (1) GDPR, to the extent that the law referred to in subparagraph (a) is likely to render impossible or seriously affect the achievement of the objectives of that processing, or
(5) to assert, exercise or defend legal claims.

5. Right to information

If you have the right of rectification, erasure or restriction of processing to the controller, he / she is obliged to notify all recipients to whom your personal data have been disclosed of this correction or deletion of the data or restriction of processing, unless: this proves to be impossible or involves a disproportionate effort.
You have a right to the person responsible to be informed about these recipients.

6. Right to Data Portability

You have the right to receive personally identifiable information you provide to the controller in a structured, common and machine-readable format. In addition, you have the right to transfer this data to another person without hindrance by the person responsible for providing the personal data, provided that
(1) the processing on a consent acc. Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract acc. Art. 6 para. 1 lit. b GDPR is based and
(2) the processing is done by automated means.
In exercising this right, you also have the right to obtain that your personal data relating to you are transmitted directly from one person to another, insofar as this is technically feasible. Freedoms and rights of other persons may not be affected.
The right to data portability does not apply to the processing of personal data necessary for the performance of a task in the public interest or in the exercise of official authority delegated to the controller.

7. Right to object

You have the right at any time, for reasons that arise from your particular situation, against the processing of your personal data, which pursuant to Art. 6 para. 1 lit. e or f GDPR takes an objection; this also applies to profiling based on these provisions.
The controller will no longer process the personal data concerning you unless he can demonstrate compelling legitimate grounds for processing that outweigh your interests, rights and freedoms, or the processing is for the purpose of enforcing, exercising or defending legal claims.
If the personal data relating to you are processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct mail.
If you object to processing for direct marketing purposes, your personal data will no longer be processed for these purposes.
Regardless of Directive 2002/58 / EC, you have the option, in the context of the use of information society services, of exercising your right to object through automated procedures that use technical specifications.
For data processing for scientific, historical or statistical research purposes:
You also have the right, for reasons that arise from your particular situation, in processing personal data relating to you for scientific or historical research purposes or for statistical purposes. Art. 89 para. 1 GDPR is to be contradicted.
Its right of objection may be limited to the extent that it is likely to render impossible or seriously affect the realization of the research or statistical purposes, and that the restriction is necessary for the performance of the research or statistical purposes.

8. Right to revoke the data protection consent declaration

You have the right to revoke your data protection declaration at any time. The revocation of consent does not affect the legality of the processing carried out on the basis of the consent until the revocation.

9. Automated decision on a case-by-case basis, including profiling

You have the right not to be subjected to a decision based solely on automated processing - including profiling - that will have legal effect or similarly affect you in a similar manner. Since ARTIMED® Medical Consulting GmbH does not make such decisions based on automated processing, this right will not be explained in detail here.

10. Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in particular in the Member State of its residence, place of work or place of alleged infringement, if you believe that the processing of the personal data concerning you is against the GDPR violates.
The supervisory authority to which the complaint has been submitted shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy pursuant to Article 78 of the GDPR.


Version: DSErklaerung_Artimed_V22.05.2018_engl